MUNICIPALITY OF CASSELMAN

REGULAR MEETING

-
Council Meeting Room
750 Principale - Hall B1
Casselman, ON, K0A 1M0
Council
  • Genevieve Lajoie, Mayor
  • Paul Groulx, Councillor
  • Francine Leblanc, Councillor
  • Anik Charron, Councillor
  • Sylvain Cleroux, Councillor
Resource persons
  • Sébastien Dion, Clerk
  • Yves Morrissette, CAO
  • Mélodie Sorrell, Director of operations and human resources
  • Simon Thibeault, Treasurer
  • Pierre-Paul Beauchamp, Director of Public Work
  • Pascal Doucet, Planner
  • Martin Allard, Chief Building Official
  • Jenna Huisman, Director of Parks and Recreation
  • Mario Cardinal, Deputy Fire Chief

1.
OPENING OF THE MEETING

 

The chair calls the members to order at 6:00 p.m.

2.
ADOPTION OF AGENDA

 
  • Resolution No. 2025-17
    Moved by:Sylvain Cleroux
    Seconded by:Anik Charron

    Be it resolved that the agenda be accepted, without modifications.

    Carried

3.
LAND ACKNOWLEDGEMENT

 

We acknowledge that in Eastern Ontario, we are on the unceded
traditional territory of the Algonquin Anishnaabe and on the vast
territory of the Haudenosaunee.

4.
DISCLOSURE OF PECUNIARY INTERESTS 

 

5.
CLOSED SESSION

 

A closed session will be held at the beginning of the meeting to address item 18.2.

  • Resolution No. 2025-18
    Moved by:Francine Leblanc
    Seconded by:Sylvain Cleroux

    Be it resolved that Council proceed in closed session at 6:01 p.m. for the following item:

    18.2 Report OPS-2-2025 (HC) - Real Estate Litigation File, (persuant to subsection 239(2)(e)(f)(i) of the Municipal Act 2001.

    Carried
Return to open session at 6:32 p.m.

6.
DELEGATIONS

 

7.
MAYOR’S & COUNCILLORS MESSAGE

 

8.
CONSENT ITEMS

 

All items listed under the consent items will be adopted by a single motion requiring a majority vote. These items will not be discussed separately unless it is requested, prior to the Council voting on the motion, that a consent item be severed from the motion. The separate item(s) will be reviewed immediately after the consent points.

  • Resolution No. 2025-19
    Moved by:Anik Charron
    Seconded by:Francine Leblanc

    Be it resolved that all items listed under the consent items section be received and/or adopted as presented.

    Carried

9.
NOTICES OF MOTIONS AND MEMBERS' ITEMS

 

10.
FORMAL REQUESTS FROM COMMITTEES AND LOCAL BOARDS

 

1.
Community Engagement Committee - Community Garden Relocation Request

This item has attachments. 
1.Committee Request - Community Garden.pdf
2.Public Survey.pdf
  • Resolution No. 2025-20
    Moved by:Paul Groulx
    Seconded by:Francine Leblanc

    Be it resolved that Council:

    Refer the file to staff so they can explore and identify potential location options, excluding 730 Des Pommiers.

    VotersForAgainstConflictAbsent
    Paul GroulxX
    Francine LeblancX
    Genevieve LajoieX
    Sylvain ClerouxX
    Anik CharronX
    Results4100
    vote Type: Majority (Voted), Recorded
    Carried (4 to 1)

2.
Community Engagement Committee - Shoebox Project

This item has attachments. 
1.Committee Request - Shoebox Project.pdf
  • Resolution No. 2025-21
    Moved by:Paul Groulx
    Seconded by:Anik Charron

    Be it resolved that Council:

    Accepts the request from the Community Engagement Committee to organize the 2025 Shoebox Project edition. 

    Carried

11.
REPORTS AND ITEMS OF THE ADMINISTRATION

 

1.
Administration

 

1.1
FIN-1-2025 - Updates related to Policing Fees

This item has attachments. 
1.FIN-1-2025 - Mise à jour - Frais de Police.pdf
  • Resolution No. 2025-22
    Moved by:Francine Leblanc
    Seconded by:Sylvain Cleroux

    That Council acknowledges the reception of administrative report FIN-1-2025; and

    Authorizes the creation of a new reserve for police expenses and directs the administration to transfer any surplus from the 2025 public safety budget section to this reserve;

    Directs the administration to apply an increase of 11.59% when creating the regulation for police expenses, instead of the 19% planned in the budget.

    Carried

1.2
GR-2-2025 - Community Well-Being - Donation Requests

This item has attachments. 
1.GR-2-2025 - Bien-être communautaire - Demandes de dons.pdf
2.GR-2-2025 - Annexe A - CSDCEO.pdf
3.GR-2-2025 - Annexe B - Club Optimiste Casselman.pdf
4.GR-2-2025 - Annexe C - Club Richelieu Casselman.pdf
5.GR-2-2025 - Annexe D - Club 60.pdf
6.GR-2-2025 - Annexe E - Analyse comparative.pdf
  • Resolution No. 2025-23
    Moved by:Anik Charron
    Seconded by:Francine Leblanc

    Be it resolved that Council agrees to grant the following funding:

    • École Secondaire Catholique de Casselman : 500 $ for the graduation ceremony.
    • Club Optimiste Casselman : 1 500 $ for the Fondue fundraising event.
    • Club Richelieu Casselman : 1 500 $ for the lobster dinner fundraising event.
    • Club 60 Casselman : 770 $ to provide discounted meals and organize events.

     

    Carried

2.
Operations and Human Resources

 

2.1
OPS-2-2025 - Update on Projects at 1 Industriel

This item has attachments. 
1.OPS-2-2025 - 1 Industriel - Mise à jour des projets au 1 Industriel.pdf
2.OPS-2-2025 (A) - Recommandation de Sense Engineering Appel d’offre – Problème d’infiltration d’eau.pdf
3.OPS-2-2025 (B) - Plan hôtel de ville 66 pourcent.pdf
4.OPS-2-2025 (C) - Échéancier pour le projet de modernisation de l'hôtel de ville.pdf
5.OPS-2-2025 (D) - Plan de conception et spécifications d'équipements - Génératrice (PRDS).pdf
  • Resolution No. 2025-24
    Moved by:Sylvain Cleroux
    Seconded by:Francine Leblanc

    That Council acknowledges the reception of administrative report OPS-2-2025; and

    Directs the administration to sign the service contract for the repair of the water infiltration issue at 1 Industriel, in the amount of $978,000, taxes included, including engineering fees for project supervision and management; and

    Acknowledges receipt of the complete 66% schematic plan for the construction of the new town hall, with no major modifications to structural, mechanical, electrical, plumbing, and design aspects, as presented in Appendix B, in order to present the 99% plans at the February 25, 2025, meeting; and

    Acknowledges receipt of the feasibility study for the installation of the generator at 1 Industriel, as presented in Appendix D, and directs the administration to proceed with the tender process, despite not having received a response to the grant application, to ensure minimal disruptions for tenants and reduce the overall costs of this project.

    VotersForAgainstConflictAbsent
    Paul GroulxX
    Francine LeblancX
    Genevieve LajoieX
    Sylvain ClerouxX
    Anik CharronX
    Results4100
    vote Type: Majority (Voted), Recorded
    Carried (4 to 1)

3.
Public Works - By-Law Enforcement

 

4.
Parcs and Recreation

 

4.1
RL-2-2025 - Ad Sponsorship Program with KB Media

This item has attachments. 
1.RL-2-2025 - Programme de parrainage publicitaire en partenariat avec KB Media.pdf
2.RL-2-2025 (A) - Joint Venture Agreement.pdf
3.RL-2-2025 (B) - Service Contract.pdf
4.RL-2-2025 (C) - Section 14 - Single Sourcing - Procurement Policy By-Law.pdf
  • Resolution No. 2025-25
    Moved by:Anik Charron
    Seconded by:Francine Leblanc

    That Council acknowledges the reception of administrative report RL-2-2025; and 

    Agrees to approve the sole sourcing process for this project; and

    Directs the administration to present an up-to-date service agreement for a public partnership program agreement with KB Media at a future meeting.

    VotersForAgainstConflictAbsent
    Paul GroulxX
    Francine LeblancX
    Genevieve LajoieX
    Sylvain ClerouxX
    Anik CharronX
    Results4100
    vote Type: Majority (Voted), Recorded
    Carried (4 to 1)

5.
Planning

 

6.
Construction

 

7.
Fire Department

 

12.
BY-LAWS

 

1.
2025-4 - To Appoint a Deputy Emergency Management Co-ordinator

This item has attachments. 
1.2025-4 - Appoint Deputy CEMC.pdf
  • Resolution No. 2025-26
    Moved by:Anik Charron
    Seconded by:Sylvain Cleroux

    Be it resolved that By-Law no. 2025-4 to appoint a deputy CEMC be read and adopted in 1st, 2nd and 3rd reading.

    Carried

13.
Correspondence

 

1.
Town of Hawkesbury - Municipal Code of Conduct

This item has attachments. 
1.Correspondence - Hawkesbury Letter to the Hon. Minister Paul Calandra Municipal Code of Conduct.pdf
  • Resolution No. 2025-27
    Moved by:Francine Leblanc
    Seconded by:Anik Charron

    Be it resolved that the Council acknowledges receipt of the correspondence included in the agenda and directs the administration to prepare a resolution of support regarding the statements of the Town of Hawkesbury at the upcoming Council meeting.

    Carried

14.
QUESTION PERIOD FROM COUNCIL TO DEPARTMENT HEADS

 

15.
PUBLIC QUESTION PERIOD

 

16.
MEETING SCHEDULE

This item has attachments. 
1.Horaire 2025 Schedule.pdf

17.
UPCOMING EVENTS

 

18.
CLOSED SESSION

 
  • Resolution No. 2025-28
    Moved by:Sylvain Cleroux
    Seconded by:Anik Charron

    Be it resolved that Council proceed in closed session at 7:55 p.m. for the following items:

    • 18.1    Minutes of the closed-session meeting held January 14, 2025
    • 18.3    Report DG-3-2025 (HC) - Claim-related Litigation File (persuant to subsection 239(2)(e)(f) of the Municipal Act, 2001)
    Carried

1.
Minutes of the closed-session meeting held January 14, 2025

 
  • Resolution No. 2025-29
    Moved by:Anik Charron
    Seconded by:Sylvain Cleroux

    Be it resolved that the closed session minutes of January 14, 2025 be adopted as presented.

    Carried

2.
Report OPS-1-2025 (HC) - Real Estate Litigation File

 

(persuant to subsection 239(2)(e)(f)(i) of the Municipal Act, 2001)

Council was briefed on the subject and a direction was given to staff on how to proceed.

3.
Report DG-3-2025 (HC) - Claim-related litigation file

 

(persuant to subsection 239(2)(e)(f) of the Municipal Act, 2001)

Council was briefed on the subject and a direction was given to staff on how to proceed.

Return to open session at 8:25 p.m.

19.
CONFIRMATION BY-LAW

 

1.
2025-5 - To confirm Council procedures at Regular Meeting held February 4, 2025

This item has attachments. 
1.2025-5 - Confirmatory - February 4, 2025.pdf
  • Resolution No. 2025-30
    Moved by:Francine Leblanc
    Seconded by:Anik Charron

    Be it resolved that By-Law no. 2025-5 to confirm Council’s proceedings at its meeting of February 4, 2025 be read and adopted in 1st, 2nd and 3rd reading.

    Carried

20.
ADJOURNMENT

 
  • Resolution No. 2025-31
    Moved by:Anik Charron
    Seconded by:Sylvain Cleroux

    Be it resolved that the present meeting be adjourned at 8:26 p.m.

    Carried
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